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Transcription Process |
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Our processes and well trained MTs can work with all the popular proprietary and standard digital recorder formats including, but not limited to, DSS (Olympus), MSV & DVF (Sony), MP3, WAV, WMA. The digital audio recordings are securely uploaded to IIS and are available the next-day as transcribed Microsoft Word documents. Our transcription system accept telephone dictation from any analog or digital phone line, 24 hours a day, seven days a week. Our services enable you to complete the transcription cycle within 24 hours while ensuring security, accuracy, and reliability.
Physicians no longer need to handwrite patient notes, or use complicated voice recognition software. Rather, they dictate their patient notes directly into the digital voice recorder, allowing them to be transcribed on-the-go without being tied down by phone lines or computer based software. |
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HIPAA Standards |
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The United States Congress enacted the Health Insurance Portability and Accountability Act of 1996 (HIPAA) on August 21, 1996, as Public Law 104-191. The main purpose of this law is to allow for continuity of healthcare coverage. The law outlines limitations on preexisting condition exclusions and prevents discrimination against individuals based on their health status. The law also has a section on administrative simplification that has new requirements for the electronic transmission of health information. The section on administrative simplification may be of particular interest to medical transcriptionists who receive, send, and/or store patient health information files.
If you or your company is required to adhere to the HIPAA rules on privacy, confident- iality, and security, this quick check list may be of benefit to you. |
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- Physical Security: Is physical access to your facility secured with ID cards, biometrics, onsite security forces, security procedures, etc.?
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- Information Security: Is your transmitted data secured with 128 bit encryption, PKI, SSL, etc.?
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- Desktop Access: Is access to your network limited by auto-logoff, ID/password protection, password protected screensavers, security-enabled OS (WinNT/2000-XP PRO not Win95/98/ME),appropriate personnel classifications, etc.?
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- Continuity: Is your operation prepared to continue in the event of an emergency with well distributed Emergency Response Procedures, Disaster Recovery Plan(s), and Business Continuity Plan(s), all based on a Business Impact Analysis?
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- Human Resources: Is an employee educational training program in place to ensure the requisite HIPAA knowledge 'level of awareness'?
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- Privacy: Do you enable the patients to control their health records including access, disclosures, 'minimum necessary' standard, consent and authorization, etc.
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- Business Associates and Partners: Do you maintain up-to-date contractual agreements with all business parties AND do you audit their compliance?
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- Auditing: Do you maintain on-site and off-site capability to retrieve pertinent records (including patient medical records with the disclosure/access trail) within the specified time-frames and will it be maintained for the requisite period?
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- Documentation: Do you have all the necessary policies documented and are they followed, enforced, taught to employees etc ?
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- Certification and Maintenance: Who is your certification entity, what was the certification procedure, what standards were applied, and is it periodically reviewed, updated, and maintained?
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